Tool Management with Logifleet360°

Marc, a site operations manager at a construction company, faced several persistent challenges with tool management. Tools were rented out to different sites and needed to be invoiced based on their time on location, either per day or per year, to be accurately reflected in project cost calculations.

However, tools were frequently misplaced or forgotten on remote sites, leaving construction teams wasting valuable time searching for missing equipment. To make matters worse, the company was experiencing theft, particularly of smaller high-value tools, adding to operational costs. Determined to tackle these issues, Marc turned to Logifleet360°.

The Fastest Way To Assist

Real-Time Location Tracking

Marc started by utilizing the live map in Logifleet360° to view the current location of all tools. He applied filters to display only tools on the map, giving him an uncluttered view of where each piece of equipment was located. When focusing on specific construction sites, Marc enabled geozones and clicked on the geozone of interest to see what tools were present.

The GPS-enabled devices installed on the tools report their locations several times a day. This capability allows Marc and his team to allocate resources efficiently and eliminates the need for time-consuming searches. With everyone knowing where tools are at any given moment, unnecessary phone calls and delays are a thing of the past. The system has significantly boosted accountability and responsibility among workers, as equipment is no longer misplaced.

Historical Data and Reports

To address the issue of tracking tool movements, Marc used the historical data feature. By clicking on a tool in the live map and selecting the “history” icon, he could view how the tool had moved over a specified period. This gave Marc clear insights into whether a tool had been relocated without documentation.

Additionally, Marc created detailed reports for specific tools, showing their movements over a selected timeframe. These reports could be exported as Excel or PDF files or set up as automated email subscriptions sent daily, weekly, or monthly. This functionality not only allowed Marc to monitor tool usage but also provided concrete evidence of how and where tools had been utilized, streamlining operations.

Theft Prevention and Recovery

With Tool Connect’s autonomous GPS tracking system, Marc ensured that every tool was continuously monitored. Each device includes a built-in GPS and modem, sending data automatically across the EU. Even if a piece of equipment was taken off-site without authorization, its exact location could be retrieved instantly. This feature not only allowed the company to recover stolen items quickly but also served as a strong deterrent against theft. The system’s long battery life of up to 10 years ensured uninterrupted tracking, further securing the company’s assets.

Streamlined Invoicing

To simplify invoicing, Marc used Logifleet360° to create tool reports. He reviewed which tools had been on which construction sites during a specific time period, enabling accurate internal cost allocation. By creating geozone reports, Marc could track how much time each tool spent on a particular site, ensuring that all rental periods were correctly billed.

The integration with the company’s ERP system further streamlined the invoicing process. Instead of manually calculating usage times, Logifleet360° automatically provided accurate reports, reducing administrative overhead and ensuring precise billing. This saved Marc’s team countless hours while improving the company’s bottom line.

Conclusion

Thanks to Logifleet360°, Marc overcame the challenges of tool management. The system eliminated wasted time searching for equipment, improved accountability among workers, and helped recover stolen tools. It also streamlined invoicing and project cost calculations, ensuring the company operated more efficiently. For Marc, Logifleet360° became an indispensable tool for running smooth and secure operations on construction sites.